Tuesday, July 28, 2020

Two Ways to Make Life Easier: Online Enrollment and E-delivery of Enrollment Guides

Many businesses are operating differently right now. Employees are working from home and unable to obtain hardcopy materials—such as enrollment guides—in the office. However, plan enrollment is as important as ever. Online enrollment makes it fast and easy for most employees with a laptop or mobile device to join the plan. Plus, there are no hardcopy guides to deliver and no paper forms to return. If you aren't already using online enrollment, contact your Client Service Team to learn how.

Another easy way to reduce the reliance on hardcopy enrollment materials is e-delivery, which enables you to send electronic enrollment guides to employees via email.

Consider e-delivery if you want to:

  • Get materials quickly. Ad hoc requests can be filled at any time by the Client Service Team.
  • Eliminate delivery time and costs. Say goodbye to the effort and expense of shipping hardcopy guides to employee locations.
  • Keep your options open. You can still request hardcopy guides.
  • Reduce paper usage. Every click means less paper and instant access to the information necessary to join the plan.

How It Works
If you're receiving hardcopy guides automatically today, you'll receive an email that includes a link to the enrollment guide and a link to the employee website about 45 days before the next plan entry date. If your plan has online enrollment, employees can enroll through the employee website. Just copy the email and send it to your newly eligible employees. You’ll find a list of these employees in the Monthly Plan Confirmation report, found in the Reports section of your plan's website.

Electronic enrollment guides can save you time, effort, and money. Best of all, it's a snap to get started. Contact your Client Service Team to go digital today.