Friday, December 17, 2021

Enroll in eDelivery to benefit your employees—and yourself.

In early 2022, per updated DOL guidance*, if plan sponsors or employees have not yet opted in to electronic delivery (eDelivery), employees may begin receiving hardcopy quarterly account statements by mail. To avoid any unexpected change to the way statements are received today, you or your employees are encouraged to indicate preferences for eDelivery.

If you haven’t already, here’s how to get started.

Enroll the plan from the plan website by clicking the eDelivery banner on the home page or navigating to
Plan > Delivery Services. You’ll be asked to provide workplace email addresses to add employees. Next, choose how you want to notify employees about eDelivery. We'll help by mailing the initial paper notice for a fee or providing you with a template—the choice is yours.

To prepare your employees, continue to encourage them to register for an online account by sharing our updated Digital Capabilities Guide, which can be found on the plan website under
Resources > News & Communications. If an employee doesn’t have an available workplace email, they can sign up from the employee website by selecting eDelivery as an option in their profile settings and provide their personal email address.

Employees enrolled in eDelivery will begin to receive documents more securely as they become available for eDelivery. Beginning in the first half of next year, we plan to make Summary Plan Documents (SPD), Summary of Material Modifications (SMM), and Annual Notices available for eDelivery. Please note that 1099-R forms for tax year 2021 will be sent electronically to participants who have elected to receive them via eDelivery.

eDelivery makes it fast, flexible, and convenient for your employees to receive important plan-related documents such as account statements and enrollment guides—and it’s easier and more cost-effective for you. Don't wait. Enroll in eDelivery today!

*Department of Labor guidance permitting the delivery of postcards to participants informing them that their statements are available online will end on January 27, 2022.